Deputy Clerk/Treasurer - City of Chetek

The City of Chetek is seeking candidates for a Deputy Clerk Treasurer position. The City of Chetek desires a detail-oriented individual with strong financial skills. The Deputy Clerk Treasurer is responsible for providing comprehensive administrative and financial support to the Clerk Treasurer Office. The position encompasses duties such as customer service, utility billing, processing licenses, tax collection, accounts management, journal entries, bank reconciliations, AR/AP, payroll processing, and the maintenance of official city records. It also includes assisting in the preparation of budgets, reports, and other financial operations. The role requires a high degree of professionalism, judgment, and confidentiality in executing administrative, clerical, and financial tasks.

Administrative Responsibilities:

● Assist with answering phones, greet visitors, and provide information or direct inquiries to appropriate staff. ● Maintain sensitive and confidential information with the highest level of professionalism.
● Perform routine correspondence, record-keeping, and filing duties.
● Assist in implementing new technologies to improve efficiency.
● Assist with ordering office supplies as needed and manage incoming and outgoing mail as directed.
● Assist and attend council meetings.

Clerical and Licensing:

● Process and issue licenses and permits, including building permits and zoning applications when necessary.
● Assist with the Administrator and Clerk in preparing data for tax rolls, special assessments, and other related billing activities.
● Assist the clerk with issuing Liquor licenses, including all city business licenses on an annual basis.

Financial Responsibilities:

● Prepare and process accounts receivable and accounts payable.
● Maintain and reconcile financial records, including cash controls, bank deposits, and monthly bank statements.
● Manage cash and investments, ensuring compliance with city policies and regulations.
● Complete city payrolls, ensuring timely deposits of Federal, State, and FICA taxes.
● Assist in the preparation and administration of the annual city budget.
● Develop and maintain automated fund accounting systems and ensure accurate year-end closeout.
● Coordinate the processing of claims, vouchers, and bond/note obligations.
● Provide financial summaries and reports for intergovernmental compliance.
● Assist with all HR new hire preparation and paperwork, as well as maintaining personnel files.

Other Responsibilities:

● Cross-train in Clerk/Treasurer duties to assist with operations as needed.
● Attend public meetings as necessary, including city council meetings.
● Election assistance as deemed appropriate by City Clerk or City Administrator.
● Minimal travel may be required.
● Other duties as assigned.
● Must be bondable.

Candidates should have:

● Associates degree in accounting, bachelor's degree preferred.

● A minimum of five years experience in a responsible accounting position.

● Should be proficient and comfortable with business and financial technology necessary to successfully perform job duties.

● Prior experience in municipal accounting is preferred.

● Knowledge of municipal finance, tax collection, budgeting, and office administration is required.

The application and job description can be found on the City’s website at: cityofchetekwi.us. Applications will be accepted until August 5, 2026. Applicants may send cover letter, application, and resume to City of Chetek, PO Box 194, Chetek, WI 54728 or email to lstelzner@cityofchetekwi.us. Contact: Laura Stelzner, City Administrator/Treasurer (715) 924-4838. The City of Chetek is an equal opportunity employer.