Clerk-Treasurer - Village of Wrightstown
Position Objectives:
The Village of Wrightstown (population 3,860), located in Brown and Outagamie counties, is accepting applications for the position of Village Clerk-Treasurer. This position is a department head exempt-level position, responsible for performing various functions of the offices of Village Clerk and Village Treasurer as defined by State Statutes and Municipal Ordinances. Certification as a Municipal Clerk and Municipal Treasurer or working toward such certification is required.
The position involves directing and operating the functions of accounting, elections, payroll, accounts receivable and payable, receipts and deposits, and the investment of public funds. Responsibilities also include taking and preparing minutes of the Village Board and other meetings as required, posting meeting agendas as required (including on the Village's website), and assisting in preparing the annual budgets for the General, Water, and Sewer funds.
Additional duties include assisting with grant applications, tracking and performing all associated paperwork for Village and Utility borrowing, gathering and reporting tax rate details subsequent to the generation of annual tax bills, creating adjusting entries, preparing for elections, and setting up related reports. The position also involves handling annexation notices as required by State Statutes, maintaining records assigned as custodian, and advising other department heads on record retention requirements.
The Village Clerk-Treasurer will also provide assistance to all officials for the good of the Village and perform all other reasonable duties as assigned.
Duties and Responsibilities:
- Supervise and arrange for additional training/cross-training of Deputy Clerks.
- Invest public funds, transfer funds as necessary, and wire payments for debt obligations.
- Prepare required pre-assessment project notices to impacted property owners and levy special assessments once the project is completed.
- Assemble information packets to accompany meeting agendas for the Village Board and staff.
- Attend meetings and take minutes for the Village Board and other bodies.
- Register voters, maintain well-trained poll workers, conduct all elections, and enter data into the WisVote (SVRS) software system.
- Issue licenses and permits.
- Become familiar with and be prepared to field questions on Village Ordinances.
- Operate efficiently using Windows Office software such as Word and Excel, as well as specialized software for various accounting functions.
- This position reports to the Village Administrator.
All serious candidates MUST submit a fully completed Village Application for Employment form, references, resume, and cover letter (including driver’s license and social security number for background checks). The application form, along with a full job description for all qualified candidates, is available at the Clerk/Treasurer’s Office at Village Hall, 352 High Street, Wrightstown, WI 54180, or by visiting the Village website at www.wrightstown.us. Questions can be answered by calling 920-660-2118.
Submit all completed documents to the Village of Wrightstown, Administrator, 352 High Street, Wrightstown, WI 54180. This is a continuous recruitment process until the position is filled. Qualified applicants will be notified by phone and/or email shortly after the first application period to expedite the hiring process. The Village of Wrightstown is an Equal Opportunity Employer.
