Deputy Clerk I - City of Mayville

The City of Mayville is seeking a Deputy Clerk I to support the operations of City Hall through clerical, financial, administrative, and election-related tasks. This full-time position plays a key role in customer service, records management, licensing, and election support, and serves as a backup to the City Clerk. The Deputy Clerk I works closely with the Clerk, Comptroller/Treasurer, and other City staff to ensure smooth daily operations.

The Deputy Clerk I serves as a first point of contact for the public, processes licenses, permits, and payments, maintains City records, and assists with elections and voter registration. The position also provides administrative support to City staff, updates digital platforms, coordinates with departments on notices and contracts, and performs backup duties for the City Clerk as needed. Strong organizational, multitasking, and public service skills are essential.

The following duties are representative of the position and may be supplemented by additional responsibilities as assigned:

Administrative & Office Support

• Serve as first point of contact for the public; answer and direct incoming calls and inquiries.
• Perform word processing for the Mayor and City Hall staff.
• Handle City Hall mail and understand USPS fees and deadlines.
• Maintain parcel folders and office supply inventory.
• Administer oaths of office when necessary.

Financial Tasks

• Process accounts payable weekly; code entries to proper accounts.
• Manage daily cash receipts including taxes and water payments; prepare daily deposits.

Licensing & Permits

• Process licenses and permits issued by the Clerk's office.
• Support pet licensing and special assessment requests.

Election Support

• Assist with pre-election and Election Day duties.
• Serve as a Special Election Deputy; attend training as needed.
• Support voter registration, absentee voting, and other election tasks.

Communications & Technology

• Update and maintain the City website and Facebook page as directed.
• Assist with Zoom, YouTube, and other digital platforms.

Interdepartmental Coordination

• Work with DPW on weed and snow notices.
• Manage City garbage contract needs.
• Coordinate with other departments on assessments and notices.

Backup Duties

• Perform duties of the City Clerk in their absence.
• Cross-train in the primary duties of Deputy Clerk II.
• Support other City Hall staff as needed.

Candidates should have a high school diploma plus two years of advanced education in clerical, accounting, or computer-related studies, along with several years of clerical experience, preferably involving cash handling and records management. Municipal government experience is preferred. Proficiency in Microsoft Office is required, and familiarity with municipal software such as Caselle is a plus. Knowledge of City Code, State statutes, and election procedures is desirable. The position requires the ability to work independently, manage multiple tasks, and provide excellent public service.

This is a full-time position, Monday through Friday, 8AM – 4:30PM, with the City of Mayville, offering a competitive salary and a full City benefits package.

Please submit a resume, cover letter, and City of Mayville Employment Application to:

Anastasia Gonstead, City Clerk/Executive Assistant
Email: agonstead@mayvillecity.com
Mailing Address: PO Box 273, Mayville, WI 53050

The City of Mayville is an Equal Opportunity Employer