Letter from the President

A Message from President Barbara Van Clake WCPC/MMC

Hello Wisconsin Clerks,

Finally, a beautiful Spring day in Wisconsin, especially after one dreary and long winter. The WMCA Board of Directors met on February 7, 2014 in the Comfort Inn in Plover, a cold day for a lot of hot topics to be discussed.

The Manuals Committee presented the board with updated drafts of Articles 1-12, Deposits Policy, Expense Reimbursement Policy and the Refund Policy for board consideration. These articles address the duties of the Executive Board Members. The Board went through the documents page by page and the proposed changes were discussed, corrections made and other items added or eliminated to more closely reflect how are association operates. Once these manuals are turned into General Code, they will go through the manuals and codify them as a free service to our membership.

The Board discussed the contents of our minutes and what they should contain so that they are more consistent as the Secretary changes from year to year. Through consensus it was decided to include the location, time, date, financial reports, attendance, and motions or actions.

The Audit Committee name is proposed to be called the Finance Committee. It was requested that the Board take a look at how many committees the 1st Past President is required to participate on at this time; currently six committees. The consensus of the board was to limit participation to two committees in the manuals. We will be going through this section of the Constitution at our next meeting to make some of these adjustments. Watch for resolutions to be voted on at the annual conference in regards to these committee and policy changes.

The Professional Education Committee has secured all the speakers and instructors for the upcoming WMCA conference in Rothschild in August. An Athenian Dialogue on Steve Jobs and another New Clerks Class will be offered on Wednesday, followed by educations topics on going paperless, alcohol licensing, parliamentary procedures, cyber liability, Microsoft products for beginners and advanced users, preparing RFPs, disaster recovery, conflict resolution and leadership. Legislative updates, especially with election laws, will be a hot topic indeed as many new election changes were signed into law. Friday morning of the conference will have the GAB giving us all the updates that will drastically impact our election and absentee ballot procedures.

Your Promotions Committee has been busy all over the state, literally, informing other municipal officers organizations on the importance of having their clerks belong to WMCA and what we can do for their clerk educational needs. This committee is also behind the changes to the drop down menus on our website, making it a little more user friendly. Watch for the new Wisconsin Cow pin for the IIMC and WMCA conferences.

Speaking of IIMC, I hope many of you will take the opportunity to attend their conference to be held in Milwaukee next month. The conference opening event will have an Oktoberfest theme, and the All Conference Event will be held at the Harley Davidson museum. If you are attending an IIMC Conference for the first time, take the opportunity to attend these two “main events” to meet and network with Clerks from all over the world!

May also brings the opportunity to consider running for a district director position with WMCA. Contact your current district director for more information.

In closing, don’t forget to check out the high quality educational offerings at the UWGB Clerks and Treasurers Institute in Green Bay this July. UW Green Bay will now be offering online classes that can help you achieve credit towards your WCMC and WCPC certification.

Hope to see many of you at the conferences and educational opportunities available to you around this great state of Wisconsin!

Barbara Van Clake, MMC, WCPC

Clerk / Deputy Treasurer
City of Omro, Population 3528
205 S. Webster Avenue
P.O. Box 399
Omro, WI 54963
(920) 685-7000 phone
(920) 685-7011 fax
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